If you use Microsoft Outlook and have ever noticed messages missing. You can save yourself a great deal of time searching for them. The data you have lost has likely been corrupted and can not be saved without software for Outlook email recovery. This software will scan your entire hard drive, locate your outlook PST file and rebuild it. The PST file is a writable database and often it suffers from spillage. Other problems resulting in a need for Outlook email recovery are failed compression and unzipping of files, anti-virus scanning changing file headers and accidental deletion.
Microsoft Outlook is a very powerful and flexible tool. It has many hidden options, unknown features, and shortcuts that go unused and undiscovered by the majority of people. These are tips that will make Microsoft Outlook more productive and even easier to use.
Here are some simple tips to optimize time in Microsoft Outlook and increase efficiency.
1. Open a Outlook folder from the Windows without launching Microsoft Outlook
Create a shortcut of the Outlook folder that you use frequently on the desktop. To do that, simply drag the folder from the outlook to the desktop and hold the CTRL key before you release the mouse.
2. Launch outlook to any desired folder
By default, when you launch Microsoft Outlook, it opens up into the Inbox folder. You can change this default setting. To modify this, click the Tools menu, select Options, select Other, and in the Advanced Options box, specify the folder you want opened.
3. Advanced Find
If your Inbox grows huge in size, use the Advanced Find dialog box to narrow down your searches and save time. For Advanced Find, hit Ctrl+Shift+F.
4. AutoArchive emails in Inbox
Dragging and dropping individual emails from your inbox into the archive folder is a very tedious job. You can use the AutoArchive feature in Outlook to do the work automatically. To activate this feature, right-click the folder, click Properties and then click the AutoArchive tab.
5. Set Appointments
To schedule an appointment with one of your contacts, open the contact folder and click on the contact. Then drag the contact to the calendar folder. Fill in the date and time of this appointment.
6. Spell Check for all outgoing messages
Microsoft Outlook includes an option for spell check for all the outgoing messages. Just click on the Tools menu, click on Options, and select Always check spelling before sending.
7. Manage Junk E-Mail
Microsoft Outlook features a built in spam filter for unwanted emails. Open your Inbox by clicking on Inbox on the Outlook bar and click on the Organize button on the Standard toolbar. Click on Junk E-Mail. You can set the color for junk message or else move them to another folder.
8. Two Window workspace
If you need to work on calendar and Inbox all day you will require two separate Windows. To do so, display one of these windows and then right-click on the other. From the context menu, select Open in New Window. Use Alt+Tab to switch between windows.
9. Email Recovery
If you have accidentally deleted emails (using Shift+Del) or lost your Outlook emails due to any reason like hard drive crash, virus attack etc… try PST Repair Software to recover them easily.
